1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Booker Middle School - State Arts Alliance Award - Ms. Lashawn Houston, Dr. Page Dettmann

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Update on Middle School Excellence Initiative - Mrs. Susan Scott, Education Foundation of Sarasota County and Dr. Page Dettmann, Executive Director of Middle Schools

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: George Sweitzer - School Counselors

Ruth Brandwein - School Social Workers

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: 

No corrections.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the August 13, 2014 (Joint Meeting with Charlotte, Manatee, and Sarasota County School Boards), the August 19, 2014 (Monthly Work Session) and August 19, 2014 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board September 2, 2014 (Regular).pdf
Attachment: Board September 2, 2014 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 9.2.14.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF SALARY SCHEDULE

Description
A salary line item for a yearly flat rate fee has been added to the temporary/substitute salary schedule for a Professional Development Facilitator Activity.

Recommendation
That the salary schedule be approved as presented.

Attachment: Temporary-Substitute Rev 081414.pdf

10. ADOPTION OF FINAL ORDER

Description
The Board previously voted to deny the request of Diana O'Neill to reimburse her for the attorneys' fees incurred in defending the case of Hatfield v. O'Neill.  This Final Order memorializes the Board's decision.

Recommendation

That the School Board approve the Final Order, as presented, denying Diana O'Neill's request for reimbursement of attorneys' fees for the reasons stated.

Attachment: Final Order.pdf

AGREEMENTS/CONTRACTS

11. AGREEMENT BETWEEN SUNCOAST SCHOOL FOR INNOVATIVE STUDIES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Suncoast School for Innovative Studies, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year.

Recommendation
That the contract for transportation services between Suncoast School for Innovative Studies, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: SSIS 14-15.pdf

12. AGREEMENT BETWEEN IMAGINE SCHOOL AT NORTH PORT, INC. GRADES K-5 AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Approval of the contract between Imagine School at North Port, Inc., Grades K-5 and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year.

Recommendation
That the contract for transportation services between Imagine School at North Port, Inc. Grades K-5 and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Imagine-NP Gr K-5 14-15.pdf

13. AGREEMENT BETWEEN IMAGINE SCHOOL AT NORTH PORT, INC. GRADES 6-12 AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Imagine School at North Port, Inc., Grades 6-12 and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year.

Recommendation
That the contract for transportation services between Imagine School at North Port, Inc., Grades 6-12 and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Imagine-NP Gr 6-12 14-15.pdf

14. AGREEMENT BETWEEN IMAGINE SCHOOL AT SARASOTA, LLC, D/B/A IMAGINE SCHOOL AT PALMER RANCH AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORDIA

Description

Approval of the contract between Imagine School at Sarasota, LLC, d/b/a Imagine School at Palmer Ranch and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year.

Recommendation
That the contract for transportation services between Imagine School at Sarasota, LLC, d/b/a Imagine School at Palmer Ranch and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Imagine-Palmer Gr K-8 14-15.pdf

15. AGREEMENT BETWEEN SARASOTA SUNCOAST ACADEMY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Suncoast Academy, Inc., and The School Board of Sarasota County, Florida.

Recommendation

That the contract for transportation services between Sarasota Suncoast Academy, Inc., and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Sara Suncoast Acad 14-15.pdf

16. AGREEMENT BETWEEN SARASOTA SUNCOAST ACADEMY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Suncoast Academy, Inc. and The School Board of Sarasota County, Florida.

Recommendation

That the contract for transportation services between Sarasota Suncoast Academy, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

17. AGREEMENT BETWEEN SARASOTA MILITARY ACADEMY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Military Academy and The School Board of Sarasota County, Florida.

Recommendation
That the contract for transportation services between Sarasota Military Academy and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: SMA 14-15.pdf

18. AGREEMENT BETWEEN SARASOTA MILITARY ACADEMY, INC. OPERATING AS SARASOTA MILITARY ACADEMY PREP

Description
Approval of the contract between Sarasota Military Academy, Inc. operating as Sarasota Military Academy Prep and The School Board of Sarasota County, Florida.

Recommendation
That the contract for transportation services between Sarasota Military Academy, Inc. operating as Sarasota Military Academy Prep and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: SMA Prep 14-15.pdf

19. AGREEMENT BETWEEN SARASOTA SCHOOL OF ARTS AND SCIENCES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Approval of the contract between Sarasota School of Arts and Sciences, Inc. and The School Board of Sarasota County, Florida.

Recommendation
That the contract for transportation services between Sarasota School of Arts and Sciences, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: SSAS 14-15.pdf

20. AGREEMENT BETWEEN SARASOTA ACADEMY OF THE ARTS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sarasota Academy of the Arts and The School Board of Sarasota County, Florida.

Recommendation
That the contract for transportation services between Sarasota Academy of the Arts and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Sara Acad of the Arts 14-15.pdf

21. AGREEMENT BETWEEN THE STUDENT LEADERSHIP ACADEMY OF VENICE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between The Student Leadership Academy of Venice, Inc. and The School Board of Sarasota County, Florida.

Recommendation
That the contract for transportation services between The Student Leadership Academy of Venice, Inc. and the School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Stu Lead Acad Venice 14-15.pdf

22. AGREEMENT BETWEEN SKY ACADEMY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Sky Academy and The School Board of Sarasota County, Florida.

Recommendation

That the contract for transportation services between Sky Academy and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

 

 

Attachment: SKY Acad 14-15.pdf

23. AGREEMENT BETWEEN BOYS & GIRLS CLUBS OF SARASOTA COUNTY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Boys & Girls Clubs of Sarasota County, Inc. and The School Board of Sarasota County, Florida.

Recommendation
That the contract between Boys & Girls Clubs of Sarasota County, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Boys Girls Clubs 14-15.pdf

24. AGREEMENT BETWEEN CHARLOTTE COUNTY FAMILY YMCA, D/B/A NORTH PORT YMCA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Charlotte County Family YMCA, d/b/a North Port YMCA and The School Board of Sarasota County, Florida.

Recommendation
That the contract between Charlotte County Family YMCA, d/b/a North Port YMCA and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: North Port Family YMCA 14-15.pdf

25. AGREEMENT BETWEEN GIRLS INCORPORATED OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of the contract between Girls Incorporated of Sarasota County and The School Board of Sarasota County, Florida

Recommendation
That the contract between Girls Incorporated of Sarasota County and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented.

Attachment: Girls Inc 14-15.pdf

26. AGREEMENT BETWEEN THE LAUREL CIVIC ASSOCIATION, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Approval of the contract between Laurel Civic Association, Inc. and The School Board of Sarasota County, Florida.

 

Recommendation
That the contract between Laurel Civic Association, Inc. and The School Board of Sarasota County, Florida, to provide student transportation services for the 2014-2015 school year, be approved as presented. 

Attachment: Laurel Civic Association 14-15.pdf

27. APPROVAL OF APPLICATION FOR DRIVER EDUCATION ENHANCEMENT FUNDS

Description
Driver Education classroom instruction 6 hours and behind the wheel training 6 hours for fall and spring. Summer is 6 hours of behind the wheel instruction only.  This program is available to all student residents of Sarasota County. ($224,000 for the Program)

There will also be a year round Collision Avoidance Training sponsored by the Sarasota County Sheriff's Office. ($11,000)

This request includes funding for a contracted service contract for a Program Coordinator from August 1, 2014 thru July 28, 2015. ($11,000, unused portion of contract to be used for Driving Instruction.)

Recommendation
That the application for Driver Education Enhancement Funds be approved as presented.

Attachment: DrEdEnhanceFunds.pdf

28. APPROVAL OF THE CONTRACT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY.

Description
This contract creates a mechanism to provide Early Head Start services for children and families in the area of early childhood education, family partnerships, health, mental health, nutrition, and parent involvement.  Both Agencies will use specified resources to provide a comprehensive program for all children and families enrolled in the program.  Services will be provided at the North County Cyesis Program and the Cyesis Program at North Port High School (55 total Early Head Start slots: North Port; Riverview) 

Recommendation
That the Contract between Children First Inc. and The School Board of Sarasota County be approved as presented.

Attachment: Children First 2014-2015.pdf

GRANTS

29. APPROVAL OF THE WOODWINDS IN OUR SCHOOLS GRANT APPLICATION TO THE HECHT FOUNDATION FOR BOOKER MIDDLE SCHOOL

Description
NON-COMPETITIVE: Grant funds of $33,500 will provide Booker Middle School students with high quality music instruction provided by a woodwinds music specialist.

Recommendation
That the Woodwinds in Our Schools grant application be approved.

Attachment: Woodwinds.pdf

30. APPROVAL OF THE SARASOTA REGIONAL SCIENCE FAIR GRANT APPLICATION TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY

Description
NON-COMPETITIVE: Grant funds of approximately $5,000 will support the Regional Science Fair.

Recommendation
That the Regional Science Fair grant application be approved.

Attachment: Science Fair.pdf

31. APPROVAL OF THE SCIENCE SHOWCASE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
NON-COMPETITIVE: Grant funds of approximately $20,000 will support science education for all students by providing training and equipment.

Recommendation
That the Science Showcase grant application be approved.

Attachment: Science Showcase.pdf

32. APPROVAL OF THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) SPLASH GRANT APPLICATION TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

Description
NON-COMPETITIVE: Grant funds of approximately $41,000 will support educational programs for all students to teach the importance of conserving and protecting water resources.

Recommendation
That the Southwest Florida Water Management District (SWFWMD) Splash grant application be approved.

Attachment: SWFWMD.pdf

33. APPROVAL OF THE ACQUIRING LANGUAGE SKILLS BY EXPLORING OUR COMMUNITY GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $2,045 will allow Booker High School's English for Speakers of Other Languages (ESOL) students to improve their English language skills while strengthening their appreciation of and ties to the Sarasota community through authentic experiences at local arts and cultural organizations.

Recommendation
That the Acquiring Language Skills by Exploring Our Community grant proposal be approved.

Attachment: Acquiring Lang Skills.pdf

34. APPROVAL OF THE THEATRE, THE BASICS AND BEYOND... WRITE, REHEARSE, PERFORM GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR VENICE MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of approximately $9,000 will allow teaching artists from Florida Studio Theatre to visit Venice Middle School to assist students will development of original written plays.

Recommendation
That the Theatre, the Basics and Beyond... Write, Rehearse, Perform grant proposal be approved.

Attachment: Theatre.pdf

EXPULSIONS

35. APPROVAL OF EXPULSION CASE NO. 14-170

Description

The student listed in Expulsion Case No. 14-170, is in violation of an accepted settlement agreement for Alternative School Placement. On December 10, 2013 the student listed in Expulsion Case No. 14-170 violated School Board Policy 5.30 and 5.34 Behaviors Contributing to a Hostile Environment and Disruption to Campus/Fighting.

It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 4, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-170, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until January 4, 2015 of the 2014-2015 academic year.

Attachment: EXPULSION CASE NO 14-170.pdf (Confidential Item)

MATERIALS MANAGEMENT

36. APPROVAL TO AWARD SARASOTA CHAPTER OF NIGP CONSORTIUM BID #15-0028 FOR RENTAL UNIFORMS - TRANSPORTATION, CITY OF SARASOTA AND CITY OF VENICE

Description
Bids to provide 'Rental Uniforms - Transportation, City of Sarasota and City of Venice' were received from two vendors on August 5, 2014.  The bid of Unifirst Corporation was the best overall low bid meeting the advertised specifications.  This weekly rental service is for garage mechanics, employees of the City of Sarasota and the City of Venice.  The entities involved in this bid are members of the Sarasota Chapter of the National Institute of Governmental Purchasing.  This bid is for a period of three years with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating budget allocated to the Transportation Department.

Recommendation

That the bid of Unifirst Corporation, to provide 'Rental Uniforms - Transportation, City of Sarasota and City of Venice' in an amount not to exceed $15,000, be approved as presented.

Attachment: RentalUniforms15-0028REC.pdf

37. APPROVAL TO AWARD BID #15-0152 FOR FOOD SERVICE EQUIPMENT AND COMMERCIAL GAS OPERATED APPLIANCE REPAIR SERVICES

Description
Bids to provide 'Food Service Equipment and Commercial Gas Operated Appliance Repair Services' were received from four vendors on August 5, 2014.  The bid of Advance Case Parts, Inc., was the best low bid meeting the advertised specifications.  The bid of 3 Wire Group was non-responsive to the requirement of submitting a Qualifier Identification Card per the bid specifications.  The bid of Gasket Masters of Southwest Florida, Inc., was non-responsive to the requirement of submitting a Qualifier Identification Card and an LP gas license per the bid specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these services are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Advance Case Parts, Inc., to provide 'Food Service Equipment and Commercial Gas Operated Appliance Repair Services' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: FSEquipRepair15-0152REC.pdf

38. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AddDeleteProperty 9-02-2014.pdf

CONSTRUCTION

39. APPROVAL OF AMENDMENT #3 WITH HARVARD JOLLY ARCHITECTURE FOR SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for the amendment shall include additional services work associated with: Task 1- Additional documentation and changes requested by the City to be included in our permit request package for issuance of our Utility Permits required for this job.  Task 2 - Structural mitigation due to existing conditions found after demolition and abatement activities were concluded.  Several exterior walls needed to be in filled for structural support along with several columns and beam repairs due to cracking found.  Assessment was also required on structural steel supports across the west breezeway and guardrails in the east breezeway.  Task 3 - The redesigned administration area in Building #13 will be used as a temporary Media Center during the next phase of construction.  A redesign of this space was required to support this plan along with incorporating the Virtual School Lab in this area.  Task 4 - At the request of the School Staff, the Marine Biology storage and supply room was redesigned to be used for a Scallop Growth and Research area.  Task 5 - The function of separating all documents for phased building permits was required in order to proceed with the project on a timely basis.  This included work required by the architect, MEP engineers and the structural engineers.  This was all time directed to producing multiple permit packages which included all changes due to permit review comments and any scope changes identified during the plan review process.  Task 6 - The Building #4 exterior envelop had to be redesigned because of the surface condition left over after the abatement process. 

Recommendation
That Amendment #3 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: BAIenc9-2-2014_ArchAmend3-SHSReno&NewConst.pdf

40. APPROVAL OF THE DELETION OF PORTABLE #99-625 AT BOOKER MIDDLE SCHOOL

Description

The Long Range Planning office has determined that this relocatable classroom is no longer needed by the District.  The specified portable recommended for deletion has been inspected by Construction Services and Facilities Services staff and is deemed to be no longer economical to maintain or renovate.  This portable was previously used as SRO/Security space and construction offices during the HVAC Renovation.  Funds for demolition are available in the capital projects account.

Recommendation
That the deletion of portable 99-625 at Booker Middle School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc9-2-2014_PortDemo_BMS-HVACRenov.pdf

41. APPROVAL OF THE DELETION OF PORTABLE #99-522 AT McINTOSH MIDDLE SCHOOL

Description
The Long Range Planning office has determined that this relocatable classroom is no longer needed by the District.  The specified portable recommended for deletion has been inspected by Construction
Services and Facilities Services staff and is deemed to be no longer economical to maintain or renovate.  This portable is currently used as classroom and lab space.  Funds for demolition are available in the capital projects account.

Recommendation
That the deletion of portable #99-522 at McIntosh Middle School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc9-2-2014_PortDemo_MMS-AgriSciencePortReplacement.pdf

42. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $97,761.00 in gross contract dollars.

Included in these change orders are $0.00 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($0.00) result a net of $0.00 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc9-2-2014_CSD-COs.pdf

43. APPROVAL OF ARCHITECT'S CONTRACT FOR THE PINE VIEW SCHOOL HVAC AND INTERIOR RENOVATION PROJECT

Description
The scope of work shall include design and construction administration services to renovate the HVAC systems including new chiller(s) and pumps, thermal energy storage system, piping, air side systems, and electrical distribution system at the reference campus.  Also included is the seating of the perimeter of the attic space with an air barrier to create a non-ventilated attic, pain, carpet and acoustical ceilings.  On 7/22/2014 (Item #39), the School Board authorized negotiations with this company.  On 8/5/2014, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with a representative of Seiber Architects PA and successfully negotiated a contract.  The amount of this contract is $965,000.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The project budget is $14,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the architect's contract for Pine View School HVAC and Interior Renovation project be approved as presented.

44. APPROVAL OF CONSTRUCTION MANAGER'S PRECONSTRUCTION SERVICES CONTRACT FOR THE PINE VIEW SCHOOL - HVAC AND INTERIOR RENOVATION PROJECT

Description
The project's scope of work shall include replacement of the complete HVAC system and renovation of all affected spaces.  On 8/5/2014 (Item #26), the School Board authorized negotiations with this company.  On 8/6/2014, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with a representative from Gilbane Building Company, to negotiate a contract for this project.  This contract covers the preconstruction portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $68,520.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $14,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the construction manager's preconstruction services contract for the Pine View School - HVAC and Interior Renovation project be approved as presented.

FINANCE

45. APPROVAL OF THE FINAL BUDGET AMENDMENT FOR FISCAL YEAR 2013-2014

Description

The General Fund; Special Revenue Fund - Food and Nutrition Services; Special Revenue - Federal and State Grants; Self Insurance Fund; Capital Outlay Funds; and Debt Service Funds are being amended to reflect the final results of operations for the 2013-2014 fiscal year.

Recommendation
That the Final Budget Amendments for the 2013-2014 fiscal year be approved as presented. 

Attachment: Budget Amendment Final 2013-2014.pdf

46. APPROVAL OF THE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2014

Description

Chapter 6A-q0071 (2) of the State Board of Education Administration Rules requires that the Annual Financial Report be submitted to the Florida Commissioner of Education no later than the 11th of September each year.

Recommendation
That the Annual Financial Report for the 2013-2014 fiscal year be approved as presented.

Attachment: ESE145.pdf
Attachment: ESE348 combined.pdf
Attachment: MD&A for AFR 2014 for Board.pdf
Attachment: NOTES for AFR for Board.pdf
Attachment: SEFA combined.pdf

47. APPROVAL OF ADDENDUM TO PETTY CASH FUNDS 2014-2015

Description

There are two amendments to the Petty Cash Funds 2014-2015 memo previously submitted to the Board.  One school is requesting a petty cash fund be re-instated and the other school is requesting an amendment to the amount of petty cash from the original memo.

Recommendation
That the Board approves the Addendum to Petty Cash Funds 2014-2015 as presented.

Attachment: 2014-2015 Petty Cash Memo Addendum.pdf

48. APPROVAL OF THE CONTRACT FOR ELECTRONIC BENEFIT ENROLLMENT SYSTEM WITH PLANSOURCE BENEFITS ADMINISTRATION, INC.

Description

The School Board of Sarasota County has been utilizing the Univers Workplace Solutions electronic benefit enrollment system.  Over the past two years, the District has faced significant challenges with this system and Univers has failed to provide promised services.  As such, the three year contract  (one year early without penalty) has been terminated.  Five new enrollment systems were researched by Risk Management, including PlanSource, Bentek, Benetrac, Spotlite and FBMC to replace the Univers system.  PlanSource was found to best fit the needs of the District for benefits administration.

Recommendation
That the $0 cost proposal for implementation of the PlanSource electronic benefit enrollment system for three years be approved as presented.

Attachment: Enrollment System Agenda 08-18-2014.pdf
Attachment: ABS_Sarasota Schools_Plansource.pdf
Attachment: Plan Source Contract with SBSC Atty Approval.pdf

SCHOOL BOARD RULES

49. APPROVAL OF REVISED SCHOOL BOARD POLICIES 3.60 AND 3.80

Description
Policies 3.60 Flag Display and Pledge and 3.80 School Volunteers have been advertised and are ready for approval.

Recommendation
That the revised School Board Policies 3.60 and 3.80 be approved as presented.   

Attachment: Policy 3.60 Flag Display and Pledge.pdf
Attachment: Policy 3.80 School Volunteers.pdf

50. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Jane Goodwin reminded the public to please be careful on the roads and to obey school bus traffic rules.

51. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 7:36 p.m

We certify that the foregoing minutes are a true account of the regular Board meeting held on September 2, 2014, and approved at the regular Board meeting on September 16, 2014.

_______________________               ___________________
Secretary                                                 Chair
Lori White                                               Jane Goodwin